Sagkeeng Anicinabe Government is looking for a Leadership Support Coordinator
Reporting to the, CAO, the Leadership Support Coordinator plays an integral role by providing a variety of comprehensive administrative operations and governance coordination to Chief and Council in a highly collaborative, face paced service-oriented organization. The successful candidate will thrive in a team environment, provide excellent customer service, possess a high degree of self-confidence and executive presence, exercise discretion and diplomacy in all interactions, have the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently, and remain flexible to changes in schedule and work hours. Expected administrative activities include time and expense management, calendar and mailbox management, travel arrangements, project and meeting coordination, invoicing, research, and facilitating service requests with First Nation departments and partners.
Duties
- Acts as the primary contact and coordinator for Sagkeeng Anicinabe Government, performing administrative duties at the executive level;
- Compose and edit letters, emails, and other correspondence. Collaborate with appropriate teams to format, edit, proofread, and coordinate printing of documents such as presentations, briefing notes, proposals, council meeting minutes and other deliverables;
- Collaborates with the Chief and Council to identify issues, prepare Board agendas, prepare background information, and recommend policies for approval;
- Organize meetings in person and virtual with internal and external people, staff, organizations;
- Manage and coordinate Council’s schedules, expenses, travel, and planning with ability to identify and resolve scheduling conflicts.
- Manage and track projects and initiatives under Councils purview including gathering data and information from program directors, consultants, and other collaterals;
- Monitor and respond to email on behalf of chief and council. Response may include referring to other departments, initiating some preliminary work on projects, and adjusting meetings and schedules.
- On a regular basis, manage sensitive and confidential information appropriately and with a high level of discretion.
- Build positive and productive relationships with leadership and peers, clients, department teams, in all functions at all levels
- Provide administrative support to the CAO and Assistant CAO
- Other duties that may be assigned.
Qualifications
- Post-secondary certificate/diploma in administrative assistant, office management or equivalent experience in a similar position
- Ability to work in a high stress, high pressure environment and to meet deadlines both independently and part of a team;
- Must take initiative and pay attention to detail;
- Ability to multitask and maintain confidentiality standards;
- Ability to travel to attend meetings as required and a valid driver’s license and vehicle is an asset;
- Advanced experience with MS Office, Power Point, Outlook and data entry
- Ability to speak the Ojibway language is an asset but not definitive;
Application deadline: September 29, 2023
Applicants MUST submit:
- Cover letter/ résumé including active contact information,
- Current criminal record and vulnerable sector checks;
- Photocopy of valid Driver’s Licence,
- Contact information for 3 work related references
Attention to:
Sagkeeng Jobs
Box 8, Fort Alexander, MB
R0E 0P0
Cover letters and résumés can be mailed to the above address or emailed to jobs@sagkeeng.ca, or dropped off S.E.T.S.
LATE SUBMISSIONS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES
PLEASE BE ADVISED THAT ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED
